Job Description
This position is responsible for tracking the cash position and facilitating funds movements to meet the daily needs of the Company for all North American subsidiaries. The Coordinator will review and reconcile all North American bank account activity and enter payments into the Treasury systems. As part of the same process it is the Coordinators responsibility to ensure that the bank accounts are funded at appropriate levels. Daily interaction and communication with the accounts payable departments, cash applications groups, and accounting groups are critical to provide the required level of service to the operating groups. The Coordinator will complete various administrative tasks such as data entry, file maintenance, positive pay maintenance, check file maintenance, and preparing and making bank deposits. The Coordinator will also serve as a backup for the European Coordinator.Primary Responsibilities:
-Prepare cash position worksheets recording all daily cash activity by account. Initiate funds transfers to ensure that all payments are covered and that accounts are kept at appropriate levels. Reconcile prior day actuals to estimates and investigate any debit variances
-Enter manual payments into bank software, ensuring all payments have proper authority and were screened for OFAC compliance. Verify that all payments were transferred successfully, and resolve any payment failures. Maintain integrity of vendor information stored in bank software (i.e., repetitive payment details)
-Facilitate communications with internal/external customers and banks to resolve issues, answer questions, and provide documentation support. Check positive pay daily and resolve any exceptions, communicate returns, maintain check register, including facilitating voids/stop pays and resolving descrepancies. Support audit inquiries including issuing bank confirms and payment details
- Maintain list of active bank accounts and associated details. Provide assistance with opening and closing of bank accounts. Maintain treasury department files. Complete various administrative tasks as requested by supervisor, including, but not limited to, cash forecast support, keying account analysis, month end reporting, etc.
-Maintain department calendar and checklists to ensure all deadlines for daily, monthly, etc. activities are met
-Support as a backup for European functions when needed, including, but not limited to uploading payments, entering repetitives, reconciling activity, and filing.Minimum Requirements:
-Required knowledge: Knowledge of basic accounting and finance; methods and terminology used in financial work. 1- 3 years of general finance plus experience in any of the following areas, preferred: treasury operations, banking, accounts payables, credit collections.
-Requires good working knowledge of Microsoft Outlook and Excel and good knowledge of general computer skills. Great oral and written communication skills. Ability to multi task, attention to detail, ability to meet deadlines and work under pressureEducation:
Associate Degree required. Bachelor Degree preferred but not requiredSalary Grade E
100706MV2